Personalized Nutrition 2021 Commitment to Safety

The value of in-person learning is immeasurable and we are taking every effort to ensure that your experience at this year’s Summit is safe, positive and productive. 

Because safety is of the utmost importance and central in our planning of Personalized Nutrition 2021, the ANA has decided to require attendees to either be fully vaccinated or to provide a negative COVID-19 test within 72 hours of arrival of the Summit. 

Safety Protocols

 

Vaccination Requirement OR Negative COVID-19 Test 

ANA is requiring all Summit participants (attendees, ANA staff, exhibitors & speakers) to provide verification of “full vaccination” for COVID-19 OR a negative COVID-19 test within 72 hours of arrival to the Summit.  

A participant is considered fully vaccinated: 

  • 2 weeks after their second dose in a 2-dose series, such as the Pfizer and Moderna vaccines OR 
  • 2 weeks after a single-dose vaccine, such as Johnson & Johnson’s Janssen vaccine 


This guidance applies to COVID-19 vaccines authorized for emergency use by the U.S. Food and Drug Administration (i.e., Pfizer-BioNTech, Moderna, and Johnson and Johnson (J&J)/Janssen COVID-19 vaccines), and COVID-19 vaccines authorized for emergency use by the World Health Organization (i.e., AstraZeneca/Oxford, Covishield, Sinopharm, and Sinovac), on or before July 26, 2021. The full list of vaccines with final WHO EUL/PQ evaluation status is available here

Negative COVID-19 Test within 72 Hours of Arrival Policy 

If participants are unable to provide proof of full vaccination, a negative COVID-19 test, that has been administered 72 hours before arrival at the Summit, will be required. Review the CDC’s website on additional details around COVID-19 testing. 

For those who require PCR test results prior to traveling home from Chicago, we recommend ALC Diagnostics. Use the check-in form on the linked page to make an appointment. ALC Diagnostics offers free* same-day PCR results at its Des Plaines location, just 10 minutes (5 miles) from the Marriott Chicago O’Hare hotel and the O’Hare airport. A PDF report of your results will be e-mailed to you by midnight local time. Passport numbers can be added and certificates can be provided. 

Mask Policy

All Summit participants (attendees, ANA staff, exhibitors & speakers) will be required to properly wear a face mask in public areas when not consuming food or beverage.  

On July 27, the US Centers for Disease Control and Prevention (CDC) issued updated guidance advising that the vast majority of COVID-19 transmissions take place between unvaccinated individuals, and confirming vaccines continue to do an exceptional job of reducing transmission, symptom severity, and risk of hospitalization. Based on updated information, in areas with substantial and high transmission, the CDC now recommends that everyone wear masks in public, indoor settings regardless of vaccination status to help prevent the spread of the Delta variant and protect others. 

Additional On-Site Health & Safety Measures  

  • We will set up the onsite Summit environment, including general session and meal service, to allow for greater physical space between attendees. 
  • There will be increased hand sanitizer stations throughout the Summit  
  • We have thoughtfully crafted the Summit agenda to minimize evening events as well condensed the agenda by ½ a day.  
  • Partnering with the Marriott who has implemented a variety of new protocols and elevated practices including: 
    • Enhanced deep cleaning before, during and after the event 
    • Increased sanitation of high-traffic areas 
    • Catering will employ the highest standard of food safety 

Attestation Policy 

Before picking up your Summit badge, all participants (attendees, ANA staff, exhibitors & speakers) will be asked to verbally agree to the following attestation: 

  • I have and will comply with the ANA Commitment to Safety Policy. 
  • I have not had a COVID-19 diagnosis, and, to the best of my knowledge, I have not been exposed to COVID-19 in the past 14 days. 
  • I have not experienced the onset of any of the primary symptoms of COVID-19 in the past 14 days. 
  • If I experience any symptoms associated with COVID-19 during the ANA Summit, I will immediately seek out appropriate medical care and I will not attend in-person ANA Summit events. 
  • If I test positive for COVID-19 at any point during the ANA Summit, I will notify ANA staff and follow applicable guidelines for individuals who test positive for COVID-19, and not attend in-person ANA Summit events. 
  • I will respect others’ comfort levels with respect to social distancing and physical contact (e.g. handshakes). 
  • If I test positive for COVID-19 within 14 days after the conference, I will inform ANA of my exposure. 
  • I understand that non-registered guests, including family or guests I may be traveling with, will not be allowed into the ANA Summit event space or any ANA Summit sponsored event.  
  • Even with these increased measures, I understand that ANA cannot guarantee that I will not become infected with COVID-19 by participating in the ANA’s Summit.  
  • I acknowledge that attendance at and participation in the ANA Summit involves an inherent risk of exposure to and illness from infectious diseases, including but not limited to, COVID-19 and its variants. By choosing to participate in the Summit, I acknowledge the contagious nature of COVID-19 and its variants and voluntarily and freely assume the risk that I may be exposed to or infected by COVID-19 by attending the ANA Summit and that such exposure or infection may result in personal injury, illness, permanent disability, and death. I understand that the risk of becoming exposed to or infected by COVID-19 at the ANA Summit may result from the actions, omissions, or negligence of myself and others, including, but not limited to, ANA employees, volunteers, service providers, and program participants and their families.  Further, I understand that the risks of COVID-19 are not fully understood, and that contact with, or transmission of, COVID-19 may result in risks including but not limited to loss, personal injury, sickness, death, damage, and expense, the exact nature of which are not currently ascertainable or reasonably foreseeable at this time, and all of which are to be considered risks. I voluntarily agree to assume all of the foregoing risks and accept sole responsibility for any injury to myself (including, but not limited to, personal injury, disability, and death), illness, damage, loss, claim, liability, or expense, of any kind, that I may experience or incur in connection with my travel to and attendance at the ANA Summit. 
     

CrowdPass Details

The ANA is using a HIPAA-compliant service called CrowdPass to verify vaccinations OR negative COVID-19 tests. The online process is simple, secure and should only take you a couple of minutes. All participants, whether a speaker, attendee, guest, or staff, will be required to be fully vaccinated OR have a negative COVID-19 test administered within 72 hours of checking into the Summit (test cannot be administered before Friday, September 24).

If you are vaccinated, you may go ahead and verify your vaccination in the system now. If you require a negative test, save the email to access CrowdPass and enter your test results after you receive them (your test must be administered on Friday, September 24 or after).

We strongly recommend that you complete your verification no later than the day before you plan to pick up your badge. CrowdPass follows a thorough two-step verification process which may take up to 24 hours during busy times. Most verifications are completed within an hour or two, but please be patient if you do not receive your confirmation until the next day.

Access to the Summit is dependent on the negative test verification in lieu of the vaccine, so if the test has not been verified upon arrival, access will be denied until verification is confirmed.

CrowdPass Instructions

You will need your vaccination card or test results on hand (or a copy/photo of it saved on your computer) so you can reference the information on it and then take or upload a picture. Accepted file formats for your upload are .png, .jpg, .jpeg, or .pdf.

  1. All registered in-person attendees will receive a “Please Complete Your Health Screening Form!” from support@crowdpass.co. Be sure to check your junk or spam folder for this message. If you are registered to attend in-person and did not receive this email, please contact us immediately at Education@theANA.org.
  2. Click the “Confirm Email” button in the email, this will open a CrowdPass webpage with our Summit information.
  3. Click the blue “Register” button.
  4. Create your account (should populate the email address you used to register for the Summit). Make sure your name appears exactly as it appears on your vaccination card/test results.
  5. Agree to the CrowdPass waiver, complete the screening question(s) and select your method of verification (vaccinated or negative covid test).
  6. If vaccinated, fill in the information from your vaccination card, indicating which vaccine you received and when you received each dose. (If you received your vaccination outside of the United States, select Other. Crowdpass will verify international vaccine cards, but it may take longer to receive your email with a verification code. Non-standard U.S. vaccination cards may also take additional time to be approved.) Take or upload a photo of your vaccination card and hit Submit.
  7. If submitting test results from a test administered on September 24 or after, take or upload a photo of your test results and hit Submit.
  8. Once verified by CrowdPass, you will receive a confirmation email from CrowdPass that will be your proof of verification. Please be patient if you do not receive your confirmation until the next day. Most people receive their confirmation email within a couple hours, however, it may take up to 24 hours during busy times. Be sure to check your junk or spam folder if you do not receive this message.

Tip: If you have uploaded your vaccination card or test results and would like to check your approval status, you can log back in here

Technical Assistance

Please contact support@crowdpass.co if you experience any technical issues with the verification process, if it has been more than 24 hours since you uploaded your vaccination information but have not received a confirmation and verification code, or have an unusual situation (such as a non-standard vaccination card) and need assistance.

CrowdPass FAQs

Is the ANA collecting, storing, or processing any attendee vaccination information? No, the ANA itself, will not be collecting or maintaining information about vaccination status. The ANA will be using a third-party provider, Crowdpass, to verify vaccination or COVID-19 test results. The ANA only receives confirmation that the registered attendee has satisfied the requirements for access with the equivalent of a red or green result—and never has access to an individual’s private health data. Once verified, you will receive a QR code via email which will be used upon arrival at the Summit. This QR code will be required for entry into the Summit.

Where can I learn more about how Crowdpass is collecting, storing, or processing my information? Data security is a top priority of Crowdpass. You can learn about their data security and privacy protocols HERE.

Onsite Check-in at the Summit

Bring your verification QR code with you to the Summit. You will be asked to provide this verification QR code at the health and safety check in area. Once cleared, you will be able to proceed to the ANA registration desk to pick up your Summit badge. 

Bulk badge pick up will not be available onsite. Because each attendee, speaker and exhibitor will need to provide proof of full vaccination prior to arrival OR a negative COVID-19 test administered 72 hours before arrival at the Summit, everyone will need to pick up their own badge in person. The sharing of badges between multiple exhibitors is strictly prohibited.

Since this situation remains fluid, we will be adapting and expanding our plans as needed. We continue to monitor the COVID-19 pandemic, as well as updates and recommendations from public health officials, federal, state and local authorities, the Centers for Disease Control and Prevention (CDC) and the World Health Organization (WHO). Our protocols will reflect the most current advice and best practices and evolve based on state and federal guidance to ensure that all participants are as committed as we are to following safe and health protocols on site. Please check the Summit website regularly for updates.